Coordinating Vendor Space Requirements

When planning an event, booking your caterer and audio visual team are big items to check off of your “To Do” list but there is still work to be done. While you may think that catering and audio visual needs are independent of one another, think again!

Vendor Space Requirements

Both of these teams have large, heavy equipment to load in. It is imperative to let your AV team know if they are in a space that will have catering before setting up their equipment.  This will allow them to avoid blocking access doors. Most of their equipment will also have cords that could be detrimental to servers if not taped down and secured properly. Screens, drapery, podiums, etc. are all things that should be communicated to your caterer as well so that they, too, are able to set up appropriately.

In some cases, these two vendors may be familiar with each other from other events and communicate well on their own. However, to be sure that all necessary information has been communicated to all parties involved, it is best for you to inform them with the exact same information, keeping them clued in on any set-up changes right up until show time!

Do you have an event coming up? Not only can we offer you a fabulous venue, but audio visual and catering services, too! Give us a call at 336.397.2010 to start planning today!

2015 Couples’ Choice Award

We are beyond thrilled to have been awarded the 2015 Couples’ Choice Award® by Wedding Wire!

Owner, Wayne Thomas, shares that “What we value most about this award is that it is based solely on client reviews and service consistency. From day one we have prided ourselves on sustaining the quality of our product and adhering to service excellence. To be recognized nationally and regionally for both in consecutive years is such an honor.”

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Palmer and Katherine

Eli and Kelsey

We extend a sincere thank you to all of our happy couples!

The full announcement is available here.

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Published in: on 02/06/2015 at 7:59 pm  Leave a Comment  

Now Trending: Event Planning Apps

Planning an event can be quite a daunting experience. Event planners are often seen running around with a huge notebook, various note pads and more that do not make their day any easier. With the invention of smartphones, this is no longer necessary! We have discovered a few apps that will help keep your planning process more organized from start to finish!

EventBrite – This app is perfect for ticket selling. Great for pre-event sales as well as at-the-door. This app will allow you to make a customized page, track your ticket sales in real-time as well as send invitations and emails from your account – all with 24/7 customer support. This will also benefit your attendees by having their tickets available on their mobile device, no need for paper!

eventbrite-app

DropBox – DropBox is an easy way to take your files with you! Simply upload any files you may need easy access to from your computer to your DropBox account, then once you download the app they will be accessible from any mobile device.

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Notability- Notability and DropBox go hand – in- hand. Any planner knows that event details are ever changing. With Notability, you can access your files via DropBox and actually write in changesyou’re your table set –up is going from 10 rounds of 8 to 7 rounds of 8, this is the easiest way to make a note on an existing document!

notability

HootSuite- While in the throes of planning your event, you also want to be able to keep an eye on what people are saying about it via social media. Hootsuite allows you to schedule tweets and Facebook posts from the same dashboard. Much easier than signing in and out of various accounts!

hootsuite

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Do you have a corporate event coming up? Call 336-397-2010 to schedule a tour of WinMock at Kinderton, we would love to work with you!

Published in: Uncategorized on 01/26/2015 at 9:10 pm  Leave a Comment  

The School of Styling at WinMock

We were so glad to welcome The School of Styling and Glessner Photography to WinMock last week to showcase a signature cocktail with our Granary as the backdrop.

This Pomegranate Champagne Cocktail is the perfect recipe for your next gathering!

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Visit The School of Styling for tips on how to make this tasty concoction while pomegranates are still in season!

Interested in seeing more? Call 336.397.2010 to schedule a complimentary tour of WinMock at Kinderton today!

Published in: Uncategorized on 01/23/2015 at 2:23 pm  Leave a Comment  

Now Trending: Event Enhancements

No matter how old we get, sitting through meetings and attending work functions is not always fun or entertaining. However, there are ways to liven up your events and remind your attendees why they love their job!

Sweeten up the dessert a little bit with a Donut Truck. This will allow the guests to stroll outside and get some fresh air while enjoying their sweet treat for the day!

Donut Truck

Keep dessert light and nostalgic by having cotton candy spun live at your event. Guests are sure to go home happier than a kid at the fair!

Cotton Candy

Commemorate the evening with a Photo Booth. Provide fun props such as tiaras and mustaches!

photo booth

If you are having an evening event, provide a signature cocktail for your guests. This is a great way to “take it up a notch” and incorporate a tasty seasonal drink! A special margarita in the warmer months or perhaps a hot toddy in the wintertime is sure to keep spirits high!

margaritas

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Are you hosting a corporate event? Be sure to check out WinMock at Kinderton! Reach out to us here or give us a call at 336-397-2010, we’d love to share our venue with you and help make your event the most exciting one yet!

Published in: Uncategorized on 01/13/2015 at 3:41 pm  Leave a Comment  

How to Use Social Media to Benefit Your Meetings

Facebook, Twitter  and Instagram, oh my!  Social media has quickly become the most influential way to promote any business, product or event.

Promotion. Use every outlet of social media that you can to promote your meeting. Create an event on Facebook, post statuses and tweets encouraging registration, announce speakers and other intriguing information. Blogs are also very helpful to promote meetings, typically written to divulge as much information as possible whereas other social media outlets provide the highlights.

Preparation. We all get thousands of junk emails daily and often delete them right away. There is no telling how many we delete that we may actually need! Social media is a great back up tool for keeping your attendees up to date and informed. If there is a room change, weather advisory or a simple reminder to bring their laptop, social media is often the most reliable communication medium.

Interaction. Promoting your events via social media will automatically spur interaction among your online audience. Facebook, Twitter, Instagram and even Pinterest all give confirmed and prospective attendees the ability to share their excitement, thoughts and questions about your upcoming meeting with each other. This is also an excellent platform for attendees to share their thoughts after the event, to give their praise and suggestions.

Meeting App. If your meeting draws a large enough crowd, it may benefit you as well as your attendees to create a meeting app for mobile devices. A meeting app allows you to provide all kinds of information for your attendees including their event schedule, maps, local recommendations and surveys.

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Published in: Uncategorized on 12/29/2014 at 10:07 pm  Leave a Comment  

Merry Christmas

Merry Christmas from the WinMock team! We encourage you all to spend this day with your loved ones and rest up for a fantastic 2015!

Christmas

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Published in: Uncategorized on 12/25/2014 at 7:00 am  Leave a Comment  

WinMock Gives Back | First Fruits Program

WinMock at Kinderton is a division of Sterling Events Group, and has been able to participate in the Sterling Events Group First Fruits Program since our very start. Sterling Events Group has been very blessed over the years and in 1999 First Fruits began as the annual giving program. This program is our way of giving back to the community as a “Thank You” for the blessings that our company experiences daily. Each employee is able to suggest non-profit organizations of their choice to benefit from our giving. Local Food Banks, Rescue Missions, Habitat for Humanity, and the American Red Cross are just a few of the groups we have supported with this program.  Since 1999, Sterling Events Group has given over $130,000 to various non-profit organizations throughout North Carolina.

This year, our employees have chosen the following groups to share our First Fruits contributions:

Heifer International

Habit for Humanity

Meals on Wheels

Salvation Army

Food Bank of NWNC

Rescue Mission

Crisis Control Ministry

American Red Cross

Wounded Warrior Project

Hospice SCAN

Storehouse for Jesus

Stepping Stones

First Fruits

“Bring the best of the first fruits of your soil to the house of the Lord your God.” Exodus 23:19

Published in: Uncategorized on 12/19/2014 at 3:53 pm  Leave a Comment  

Trends for 2014 Holiday Parties

It’s the most wonderful time of the year…to throw a party! Whether it be at your home for family and friends or your company’s holiday party, we have come up with a few of our favorite holiday party trends that will have everyone rockin’ around the Christmas tree!

Hot Chocolate Bar

What better way to warm your guests up when they arrive than by escorting them to a warm cup of hot chocolate with all of the toppings? Marshmallows, peppermint sticks, whipped cream, sprinkles, white chocolate chips and cinnamon sticks are just a few ideas to top off this winter-time sundae. Sure to be the hit of any party, for kids and adults alike!

WM Holiday Party Trends

Nutcracker Suite

The holidays bring out the child in everyone. A Nutcracker theme is sure to revive those dancing sugarplums and fill everyone with excitement of the season.

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Winter Wonderland

Winter Wonderland has become a very popular holiday party theme for our corporate clients here at WinMock.  Well-lit silver and blue décor will transform any space into the most dazzling winter yet!

 WM Holiday Party Trends3

Give Back

Setting the holiday glitz and glamour aside, our absolute favorite trend is to dedicate a portion of your party to helping others. There are many, many ways you can do this at social and corporate events.  We recommend contacting the local Food Bank, Salvation Army or other charities such as Samaritan’s Purse to see what their greatest needs are. Assembling boxes together as a group or volunteering for a charity of your choice together is sure to give everyone a sweet reminder of what they have to be thankful for this holiday season.

WM Holiday Party Trends4

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Published in: Uncategorized on 12/15/2014 at 3:02 pm  Leave a Comment  

Benefits of Online Registration

Registration for an event can cause anxiety for both the attendees as well as the organizers. We have found that online registration helps to alleviate stress on both sides. Below we have addressed what we consider to be the three biggest benefits of online registration.

Online-Registration

1. Time. Online registration allows the attendee to register when it is most convenient for them. It is important for the organizer to establish specific open and close dates, giving your registrants ample time to complete the registration.

2. Data Management. Having attendees register online also provides the organizers with the data that they need to have on-file for their guests. If it is necessary to have a credit card on file for hotel room payment, this is the best and safest way to obtain that information. This would also give the organizers an opportunity to request contact information, which is absolutely necessary should any event details change or in case of emergency during the event itself.

3. Reporting. Online registration gives the opportunity to ask detailed questions about the attendee. Depending on what kind of event you are hosting, it could be important to gather demographics such as age, gender, occupation, etc. to help with the planning of future events. Having all of this data allows for more accurate reporting. Discovering that your event appeals more to a particular age group, gender, or occupation could greatly impact the content of your program and how you market the event.

If you are interested in learning more about the benefits of online registration and how we can help you with your next event, please be sure to reach out to us for more information!

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Published in: Uncategorized on 12/01/2014 at 9:57 pm  Leave a Comment  
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